Become a Supplier / Subcontractor

Suppliers and Subcontractors must complete the Supplier Pre-Qualification Package before starting any work for Acemax Renovation Corp.

Supplier and Subcontractor
Code of Conduct

To promote a good, safe and
healthy workplace for all.

1. Purpose and Scope

Acemax Renovation Corp. (the “Company”) is a general contractor providing renovation, construction, and general repair services to commercial and residential clients across Ontario. The Company is committed to conducting its business, and expects its subcontractors, trades, suppliers, vendors, and service providers (collectively, “Suppliers”) to conduct their business, with integrity, safety, quality, and respect for people and the environment.

This Supplier Code of Conduct (the “Code”) sets out the minimum standards the Company expects of every Supplier engaged on its projects, regardless of trade, scope, or contract value. It is intended to be read together with each Supplier's service agreement, project-specific safety plans, and all applicable law. Where the terms of a service agreement are more rigorous than this Code, the subcontract governs.

Suppliers must comply with this Code themselves and must take reasonable steps to ensure that their own employees, agents, and lower-tier subcontractors also comply with it. Suppliers must comply with all applicable municipal, provincial, and federal laws in Ontario and Canada, including but not limited to those referenced throughout this Code.

This Code applies at every tier of the supply chain. A Supplier that engages its own subcontractors or suppliers to perform any part of the work for Acemax Renovation Corp. remains responsible for ensuring those parties uphold the same standards.

This Code applies regardless of a Supplier's location, including Suppliers and sub-suppliers based or operating outside Canada. Suppliers that source goods, materials, or services internationally must take reasonable steps to ensure that their own suppliers, at every tier of their supply chain, uphold standards consistent with this Code, including those relating to forced labour, child labour, human rights, and environmental responsibility.

This Code confirms the principles the Company expects to govern every business relationship with its Suppliers. To promote transparency and accountability, this Code is publicly available on the Company's website at https://acemaxreno.com/supplier-code-of-conduct.

2. Definitions

• Company or Acemax: Acemax Renovation Corp. and its divisions, affiliates, officers, employees, and authorized representatives.

• Supplier(s): any subcontractor, trade contractor, material supplier, vendor, consultant, or other service provider engaged, directly or indirectly, to supply goods or perform work in connection with a Company project, including all lower-tier subcontractors and sub-suppliers, wherever located.

• International Supplier: a Supplier, or sub-supplier at any tier, located or operating outside Canada that supplies goods, materials, or services, directly or indirectly, in connection with a Company project. International Suppliers and their own supply chains are subject to this Code to the same extent as domestic Suppliers.

• Worker(s): any individual employed, contracted, or otherwise engaged by the Company or a Supplier to perform work, including foreign, migrant, and temporary workers.

• Project Site: any commercial or residential property, job site, or workspace where a Supplier performs work on behalf of the Company.

• Child Labour and Forced Labour: as defined under the Fighting Against Forced Labour and Child Labour in Supply Chains Act (Canada), as amended from time to time.

• Applicable Laws: all federal, provincial, and municipal statutes, regulations, codes, and by-laws applicable to the performance of the work, including those of the jurisdiction in which goods are manufactured or sourced.

• OHSMS: Occupational Health and Safety Management System, program designed to be implemented by employers to promote continual improvement in occupational health and safety.

• OHSA: Occupational Health and Safety Act.

• WSIB: Workplace Safety and Insurance Board.

3. Application

This Code applies to all Suppliers engaged by the Company on any project, regardless of trade, project size, duration of engagement, or location, including international Suppliers and their own sub-suppliers. Recognition and acceptance of this Code, along with the submission of the Supplier Pre-Qualification Package, is a mandatory precondition of doing business with the Acemax Renovation Corp.: the Company will not award, and will not continue, any service agreement, subcontract, purchase order, or work order to a Supplier that does not recognize and accept the requirements of this Code of Conduct. By accepting a subcontract, purchase order, or work order from the Company, a Supplier agrees to comply with this Code.

3.1. Supplier Responsibilities

• Review all material in the Supplier Pre-Qualification Package and make sure all required forms and agreements are filled out, signed and returned to Acemax Renovation Corp. The Supplier Pre-Qualification Package is available under the Supplier tab at the Company’s website www.acemaxreno.com/suppliers.

• Communicate the requirements of this Code to all workers and lower-tier subcontractors, in a language they understand, before work begins.

• Maintain a confidential and non-retaliatory process for workers to raise concerns or report suspected violations of this Code.

• Not discipline, dismiss, or otherwise retaliate against any worker for raising a concern in good faith under this Code.

• Notify Acemax Renovation Corp.'s project manager or contract administrator promptly, and in writing, upon becoming aware of any actual or suspected non-compliance with this Code by the Supplier or any of its lower-tier subcontractors.

Acemax Renovation Corp. will generally work collaboratively with Suppliers to understand and remedy instances of non-compliance. Where a Supplier is unable or unwilling to comply, Acemax Renovation Corp. reserves the rights described in Section 10.

3.1.1. Supplier Pre-Qualification Package

Suppliers interested in doing business with Acemax Renovation Corp. must read carefully the Company’s Supplier Pre-Qualification Package, where relevant documentation and detailed instructions on how to correctly submit its application are provided. The Supplier is to download, review, and complete the Supplier Pre-Qualification Package. Once completed, the Supplier will send the package back to Acemax via email at supplier@acemaxreno.com.

4. Health and Safety

Health and safety are the Company's highest priority on every project site. Suppliers must plan and perform all work so as to protect their own workers, other trades, Company personnel, and members of the public, including occupants of residential properties under renovation.

4.1 Legal Compliance

• Full compliance with the Ontario Occupational Health and Safety Act (OHSA) and Regulation for Construction Projects (O. Reg. 213/91).

• Full compliance with Acemax’s Occupational Health and Safety Management System (OHSMS), consistent with recognized standards such as CSA Z1000 or ISO 45001, including periodic internal and external COR interviews and audits.

• Active participation in the Internal Responsibility System, including immediate reporting of unsafe conditions, near misses, and incidents to the Company's site representative.

• Cooperation with the Health and Safety Senior Management Representative, as required by OHSA and OHSMS, including participation in workplace inspections and hazard reporting processes.

• Compliance with all applicable municipal building, fire, and electrical codes and by-laws, and possession of all permits and inspections required before work proceeds.

• Compliance with the Accessibility for Ontarians with Disabilities Act, 2005 (AODA) and its regulations, including the Integrated Accessibility Standards Regulation (O. Reg. 191/11), wherever Suppliers' personnel interact with clients, occupants, or the public, or otherwise provide goods, services, or facilities on the Company's behalf.

4.2 Training, Licensing, and Credentials

• All on-site personnel must hold valid, current safety training and certifications applicable to their work, which may include Working at Heights, WHMIS 2015, First Aid/CPR, and confined space entry.

• All tradespersons must hold the trade licences and certificates of qualification required by Skilled Trades Ontario and any other applicable licensing body, and must provide proof of these credentials upon request. Given the Company's operation areas and the regulated trades it regularly engages, this includes, without limitation:

– Electricians: a valid Electrical Contractor Licence (ECL) issued by the Electrical Safety Authority (ECRA/ESA), with all work performed or supervised by a licensed Master Electrician and carried out by individuals holding a Certificate of Qualification (e.g., 309A Construction and Maintenance Electrician), in accordance with the Ontario Electrical Safety Code. A notification of work must be filed with the ESA and the work inspected as required before it is concealed or energized.

– Plumbers: a valid Certificate of Qualification, Provisional Certificate of Qualification, or Registered Training Agreement in the Plumber (306A) trade, issued by Skilled Trades Ontario and confirmed on its Public Register, together with any applicable municipal plumbing permit obtained through Toronto Building (or the relevant municipality) before work begins.

– Sprinkler and Fire Protection Installers: a valid Certificate of Qualification, Provisional Certificate of Qualification, or Registered Training Agreement in the Sprinkler and Fire Protection Installer (427A) trade, issued by Skilled Trades Ontario.

– Fire Alarm Technicians: current registration with the Canadian Fire Alarm Association (CFAA), or other certification recognized by the Office of the Fire Marshal, for the inspection, testing, and verification of fire alarm systems in accordance with the Ontario Fire Code and applicable CAN/ULC standards. Any associated installation wiring must be performed by, or under the direct supervision of, a licensed electrical contractor.

– Other compulsory trades: workers in any of Ontario's other compulsory trades (e.g., steamfitter/pipefitter, refrigeration and air conditioning systems mechanic) must hold the applicable Certificate of Qualification, Provisional Certificate of Qualification, or Registered Training Agreement issued by Skilled Trades Ontario.

• Suppliers performing work within the province of Ontario, or any other region in which the Company operates, must comply with all applicable local permit, registration, and business licensing requirements, in addition to the provincial trade licensing set out above.

• Workers performing designated substance work (e.g., asbestos, lead, silica) must hold the specific training required by O. Reg. 278/05 and related regulations.

4.3 Site Conduct and Equipment

• Suppliers must review, agree and sign Acemax Protective Equipment Procedure. Once completed, the signed document is to be submitted to the Company’s Health and Safety Senior Management Representative, in accordance with the Company’s Occupational Health and Safety Management System (OHSMS) policies and procedures.

• Suppliers must supply, maintain, and enforce the use of CSA-approved personal protective equipment (PPE) appropriate to the task.

• All equipment, tools, ladders, scaffolding or any other relevant work devices must be maintained in safe working order and inspected in accordance with manufacturer and regulatory requirements.

• On residential and occupied commercial sites, Suppliers must take reasonable precautions to protect occupants and the public, including but not limited to site containment, signage, and secure handling, storage and disposal of tools, materials, and hazardous substances at all times.

• Suppliers understand and agree that work sites must be maintained clean and free of hazardous obstacles that may result in human injury or loss, or in property damage.

4.4 Workplace Violence and Harassment

• Suppliers must read, agree and comply with Acemax’s Workplace Violence & Harassment Policy. Once completed, the supplier must check the acknowledgment box in the Supplier Document Checklist, found in the Supplier Pre-Qualification Package.

• Zero tolerance for workplace violence, harassment, or discrimination, consistent with OHSA's workplace violence and harassment provisions.

• Suppliers must ensure a respectful work environment in all interactions with Company personnel, other trades, and members of the public at or near the Project Site.

4.5 WSIB Coverage

• Suppliers must maintain valid, clear Workplace Safety and Insurance Board (WSIB) coverage for all workers and must provide a valid WSIB Clearance Certificate before starting work and upon request thereafter.

• Where a Supplier is exempt from WSIB coverage, it must provide equivalent proof of insurance acceptable to the Company.

5. Labour and Human Rights

Suppliers must treat all parties involved in the Company’s operations with dignity and respect and uphold their fundamental labour and human rights.

5.1 Employment Standards

• Full compliance with the Ontario Employment Standards Act, 2000 (ESA), including minimum wage, hours of work, overtime, vacation pay, public holidays, and rest periods.

• Where required, workers must be provided a written statement of the terms of their engagement in a language they understand.

5.2 Human Rights and Non-Discrimination

• Strict compliance with the Ontario Human Rights Code. Suppliers must provide a workplace free from discrimination and harassment based on race, sex, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sexual orientation, gender identity, gender expression, age, marital status, family status, or disability.

• Hiring, promotion, discipline, and termination decisions must be based on merit and job requirements, not on any protected ground.

5.3 Freedom of Association

• Suppliers must respect workers' lawful rights to associate, organize, and bargain collectively, without interference, intimidation, or retaliation.

5.4 Forced Labour and Human Trafficking

• Suppliers must read, agree and comply with Acemax’s Modern Slavery, Forced Labour and Human Trafficking Prevention Policy. Once completed, the supplier must check the acknowledgment box in the Supplier Document Checklist, found in the Supplier Pre-Qualification Package.

• Absolute prohibition of forced, bonded, indentured, or compulsory labour, and of human trafficking in any form.

• Suppliers must not retain workers' identity documents, passports, or work permits, or charge workers recruitment fees as a condition of employment.

• Suppliers must comply with the Fighting Against Forced Labour and Child Labour in Supply Chains Act (Canada) and must not supply goods produced, in whole or in part, by forced labour.

5.5 Child Labour

• Suppliers must read, agree and comply with Acemax’s Prevention of Underage Labour Policy. Once completed, the supplier must check the acknowledgment box in the Supplier Document Checklist, found in the Supplier Pre-Qualification Package.

• Absolute prohibition of child labour. All workers must meet the minimum age required by Applicable Laws, and no worker under 18 may perform hazardous work, including work at heights, with dangerous machinery, in confined spaces, or involving exposure to hazardous materials.

5.6 Grievance Mechanism

• Suppliers must provide workers with a confidential means of raising workplace concerns to management without fear of reprisal, and must inform workers of the Company's own reporting channel described in Section 9.

6. Environmental Responsibility

The Company is committed to sustainable construction and renovation practices, as set out in its Sustainability & ESG Management Procedure, and expects Suppliers to minimize the environmental impact of their work and to support the Company's environmental objectives and targets.

• Suppliers must read, agree and comply with Acemax’s Sustainability & Environmental, Social and Governance (ESG) Management Procedure. Once completed, the supplier must check the acknowledgment box in the Supplier Document Checklist, found in the Supplier Pre-Qualification Package.

• Compliance with all regulations enforced by the Ontario Ministry of the Environment, Conservation and Parks (MECP), including those governing air, water, and soil quality.

• Minimizing construction and demolition waste, separating recyclable and reusable materials on site, and complying with Ontario Regulation 102/94 (Waste Audits and Waste Reduction Work Plans) where applicable. Suppliers must support the Company's project-level waste diversion targets, currently a minimum of 60% of eligible construction and demolition waste diverted from landfill via recycling or reuse.

• Safe identification, handling, storage, transport, and disposal of hazardous materials, designated substances, and contaminated soils, with complete supporting documentation (e.g., Safety Data Sheets, waste manifests, disposal receipts) provided to the Company upon request.

• Taking reasonable steps to reduce energy, water, and fuel consumption during project execution, and to limit noise, dust, vibration, run-off, and disruption to occupants and neighbouring properties, consistent with the Company's site-specific environmental control plans.

• Minimizing disturbance to fauna, flora, and surrounding habitat on and adjacent to Project Sites, and cooperating with any biodiversity sensitivity screening the Company conducts prior to mobilization.

• Immediately reporting environmental incidents, near-misses, spills, or suspected non-compliance to the Company's site representative, and cooperating with any resulting investigation or corrective action.

• Environmental performance is a formal criterion in the Company's Supplier evaluation and prequalification process. Suppliers may be required to complete an Ethical Sourcing Questionnaire (ESQ) or be subject to a field audit, and any identified non-conformance may be addressed through the Company's Business Risk Mitigation Program, up to and including suspension or termination of the Supplier relationship for unresolved or high-risk findings.

• Sourcing materials responsibly and, where practicable, favouring recycled, reused, or lower-carbon materials and suppliers with a reduced environmental footprint, in support of the Company's sustainable procurement objectives.

7. Quality, Workmanship, and Project Integrity

As a general contractor serving commercial and residential clients, the Company's reputation depends on the quality and integrity of work performed by its Suppliers.

• Perform all work in accordance with the applicable design documents, specifications, manufacturer instructions, and the Ontario Building Code.

• Hold all licences, certifications, and insurance (including commercial general liability) required for the scope of work, and provide proof upon request.

• Promptly disclose to the Company any defects, code violations, or safety concerns identified in the course of the work, whether or not caused by the Supplier.

• Honour agreed project schedules and promptly notify the Company of any anticipated delay, and cooperate with the Company and other trades to minimize disruption to clients and occupants.

• Provide warranties for materials and workmanship as required by the subcontract and stand behind the quality of work performed.

8. Ethics and Business Integrity

8.1 Anti-Corruption

• Suppliers must review, agree and sign Appendix A - Policy Acknowledgement Form in Acemax’s Anti-Bribery, Anti-Corruption & Ethical Code of Conduct Governance & Compliance Policy. Once completed, the supplier must check the acknowledgment box in the Supplier Document Checklist, found in the Supplier Pre-Qualification Package.

• Zero tolerance for bribery, kickbacks, extortion, or other corrupt practices. Suppliers must not offer gifts, hospitality, or other benefits to Company employees or their family members intended to influence a business decision.

8.2 Conflicts of Interest

• Suppliers must disclose to the Company any actual, potential, or perceived conflict of interest, including any personal or financial relationship between the Supplier's personnel and a Company employee that could influence procurement, bidding, or project oversight.

8.3 Fair Competition

• Compliance with Canadian competition law. Suppliers must not engage in bid-rigging, price-fixing, market allocation, or the sharing of competitively sensitive information with other bidders.

8.4 Confidentiality, Data Privacy, and Intellectual Property

• Suppliers must safeguard the Company's and its clients' confidential information, drawings, specifications, and proprietary data, and must not use or disclose it except as necessary to perform the work.

• Suppliers must respect the privacy of residential occupants and commercial tenants encountered while performing work, and must not photograph, record, or disclose information about a client's property without authorization.

8.5 Accurate Representations

• Suppliers must submit bids, invoices, and reports that are honest, accurate, and complete, and must not misrepresent qualifications, materials, or work performed.

9. Reporting Concerns

Suppliers and their workers are encouraged to report, in good faith, any suspected violation of this Code without fear of retaliation. Reports may be made to the Company's project manager, office administrator, or via email at supplier@acemaxreno.com (email subject must be in the following format: Conduct Concern [date]). The Company will treat reports as confidentially as possible and will not tolerate retaliation against anyone who raises a concern in good faith.

10. Monitoring, Compliance, and Enforcement

• Acemax Renovation Corp. reserves the right to audit Suppliers, inspect Project Sites, and review documentation (including safety, WSIB, licensing, and environmental records) to verify compliance with this Code.

• Suppliers must alert the Company as soon as they become aware that they, or one of their lower-tier subcontractors, are not in compliance with this Code.

• Where a Supplier is not in compliance, the Company will generally seek to work with the Supplier to understand the circumstances and support a path to compliance.

• Where a Supplier is unable or unwilling to comply, the Company reserves the right to take appropriate action, which may include requiring corrective measures, suspending work, removing personnel from the Project Site, withholding payment as permitted by the subcontract and Applicable Law, terminating the subcontract, and disqualifying the Supplier from future work with Acemax Renovation Corp.

• A Supplier must not advertise or represent that it is “certified” or “approved” under this Code.

11. Supplier / Subcontractor Acknowledgment and Sign-Off

By signing below, the undersigned confirms that they are an authorized representative of the Supplier, have read and understood this Code of Conduct, and agree, on behalf of the Supplier, to comply with it and to take reasonable steps to ensure that the Supplier's employees and lower-tier subcontractors do the same.

Supplier/Subcontractor:

____________________________

Authorized Name & Title:

_________________________________

Date:
_________________________________

Signature:
_________________________________

Contact information:

If you would like to contact us to understand more about this Policy or wish to contact us concerning any matter relating to individual rights and your Personal Information, you may send an email to supplier@acemaxreno.com.

ACEMAX RENOVATION CORP.

HEAD OFFICE

Tel:

© 2026 AceMax Renovation Corp. All rights reserved. | Developed by AceSS

Toronto-based contractor delivering reliable & high-quality general construction services for residential and commercial spaces.

48A-4040 Steeles Ave W., Suite 2, Woodbridge, ON M9L 1R6

HOW can we assist you today?

CONTACT iNFO

Email: info@acemaxreno.com

437-535-5328